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Code of Conduct Committee¤

Mission¤

The Code of Conduct (CoC) Committee task is to ensure the enforcement of, adherence to, and education about the organization's code of conduct. This committee does not have chairs; it's a representative group of people that can reason about incidents from multiple perspectives and is approachable by community members.

The CoC Committee is also responsible for handling reports within the organization committees.

Committee Structure¤

Members¤

A team of four committee members from diverse backgrounds and experiences.

Requirements¤

  • Previous experience with CoC is expected or the willingness to take part in a professional training (4 hours, remotely) which the organization will provide
  • Not participate in other committees for neutrality
  • Be in attendance on-site at THE EVENT

Responsibilities¤

  • Familiarize yourself with the Code of Conduct
    Familiarize yourself with the Code of Conduct, the Code of Conduct Enforcement Procedures and the Procedure For Incident Response.

  • Monitor and Respond:
    We actively monitor the event to ensure the Code of Conduct is upheld. If any issues arise, we respond quickly and appropriately, taking necessary actions to resolve conflicts.

  • Support Attendees:
    Our committee serves as a point of contact for anyone who feels unsafe or experiences inappropriate behavior. We provide guidance and support while addressing concerns in a confidential manner.

  • Collaborate with Other Committees:
    We work closely with the Diversity Committee and the Program Committee to ensure that our conference remains accessible, inclusive, and diverse. Together, we ensure that speakers and participants reflect the richness of our community.

  • Review Reports:
    When a breach of the Code of Conduct is reported, our committee carefully reviews the situation, gathers all necessary information, and makes informed decisions about how to address the issue.

  • Be Visible and Present:
    Ensure the Code of Conduct Committee is visible and accessible throughout the conference. Attend the opening session to introduce the committee and its role, and be present during the event to address any issues that arise.

  • Reporting:
    Provide an update on Code of Conduct matters during the closing session and prepare a post-conference report for publication on the website.

Workload¤

The workload for the Code of Conduct Committee depends on the size of the event and the number of reports or incidents that may arise. During the conference, the team must be ready to respond quickly to any concerns. However, proactive efforts like pre-conference training, monitoring event spaces, and ensuring the CoC is visible and understood also contribute to the overall workload. The intensity can vary, but the committee’s readiness to ensure a safe, inclusive environment is always a top priority.

Timeline¤

average:1-2 hours per week

start:start-date-here

peak During the conference

finish Until all reports have been resolved

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