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Program Committee¤

Mission¤

The On-Site Operations Committee is responsible for ensuring smooth, efficient operations at the conference venue. This includes managing the registration desk, organizing volunteers, assisting attendees, and ensuring sessions run without issues. The committee ensures that all on-site logistics are in place so that attendees, speakers, and volunteers can focus on the conference content.

Committee Structure¤

Chair(s)¤

The chair(s) are responsible for leading the On-Site Operations Committee. They manage the committee’s timeline, recruit volunteers, and organize virtual meetings. The chair(s) serve as the main point of contact for the Steering Committee and other committees.

Members¤

A team of committee members from diverse backgrounds, working together to ensure seamless operations during the conference.

Requirements¤

  • Experience in programming, AI, data science, software engineering, operations, security, community, ethics or related fields
  • Newcomers are welcome

Responsibilities¤

  • Update Submission Guidelines
    Revise and update the submission guidelines to reflect the requirements for the forthcoming event.

  • Organize Call for Proposals
    Plan and launch the Call for Proposals, setting the timeline and considering possible extensions.

  • Speaker Communication
    Act as the main point of contact for speakers, answering any questions they may have.

  • Invite Speaker Proposals
    Reach out and encourage potential speakers to submit their proposals.

  • Collaborate on Diversity
    Work with the Diversity Committee to ensure the program includes a wide range of voices and perspectives.

  • Collaborate with Video Committee
    Work with the Video Committee about the recording and requirements for the conference.

  • Collaborate with Office / Sponsoring
    Work with the Office to coordinate and ensure the quality and scheduling of sponsored talks.

  • Collaborate with Communication Committee
    Work with the Communication Committee to coordinate announcements for the CfP, schedule and using the conference content for marketing.

  • Manage the Review Process
    Organize the proposal review process, ensuring fairness and clarity.

  • Review and Rate Submissions
    Participate in the evaluation of submissions and provide feedback.

  • Recruit Reviewers
    Identify and invite additional reviewers to assist with the submission process.

  • Invite Keynote Speakers
    Extend invitations to keynote speakers, ensuring a balanced and engaging lineup.

  • Create the Conference Schedule
    Develop and finalize the conference schedule, ensuring a smooth flow of events.

Responsibilities for Chair(s)¤

  • Organize and chair virtual meetings with the committee members
  • Communicate with the Steering Committee and other committees
  • Manage the timeline and requirements

Workload¤

The Program Committee is one of the first committees to start working on the conference.

  • Preparation / Call for Proposals: only a few hours per week
  • Review Process: up to 10 hours per week
  • After the schedule is published, the workload decreases only a few hours per week to deal with speaker questions and changes

Timeline¤

average:1-2 hours per week

start:Six months before conference, 1-2 hours a week

peak Four months before the conference 4-5 hours per week for 4 weeks.

finish End of the conference

Apply here