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General Considerations¤

We want to give the following instructions about the CfP with information what the event is looking for.

Content related things we want to consider: - topics of interest - submission types (30-minute talks, 3-hour workshop, etc.) - levels of expertise (beginner, intermediate, advanced)

Non-content related things we want to consider: - perks for accepted speakers (free ticket, travel reimbursement, etc.) - perks not to expected (no travel reimbursement, etc.) - other conferences might offer this - mentoring offers for first-time speakers - diversity and inclusion efforts (grants, etc.) - inclusion (e.g., childcare, accessibility)

Policies¤

We discussed policies in the team before launching the CfP. It's useful to have consistent policies settled beforehand and communicate them clearly to the submitters.

We accept accept presentations that:

  • can only be delivered remotely?
  • have been given elsewhere already?
  • are available on video already?
  • are part of a sales pitch?
  • cannot be published on video afterward?

Consider setting a policy and being explict about:

  • percentage of slots for beginner, intermediate, and advanced talks
  • percentage of slots for first-time speakers
  • accepting one presentation per speaker only

Call for Proposals: THE EVENT¤

Conference Dates: 23.04.2025 - 25.04.2025

Location: Somewhere, Germany

About the Conference¤

Our conference offers dedicated tracks for various interests, with both on-site and remote access for attendees. While attendees can choose how they participate, presenters are required to deliver their sessions in person at the venue.

To submit your proposal, scroll down to the Submit a proposal button. Feel free to forward this call to anyone you think might be interested in contributing.

Our event brings together developers, data scientists, engineers, and enthusiasts from different fields to discuss a wide range of topics. Talks cover various technical advancements, community development, and insights from practical applications. The sessions are designed to cater to a broad audience, from beginners to experts, with a focus on sharing knowledge, tools, and experiences.

Conference Tracks & Topics of Interest¤

The conference will feature multiple tracks with around 100 talks in total. You can submit your proposal under the following tracks:

  • Technology & Software Development
  • Data Science & Machine Learning
  • Community, Diversity & Inclusion
  • Ethics, Privacy, and Career
  • Infrastructure & Cloud
  • Industry & Academia Use Cases
  • Others (for topics that don't fit into the above categories)

We encourage presentations on a variety of topics related to programming, software engineering, data science, machine learning, and more. Our aim is to provide a diverse range of content that includes both technical and community-related topics.

Presentation Format¤

Presentations can be at: novice, intermediate, or advanced levels. Talks will have two possible lengths: either 30 or 45 minutes. Hands-on tutorials will be 90 minutes long. While attendees can join remotely, all presenters are required to deliver their sessions in person.

Accepted presentations will receive one free conference ticket. Additional speakers must purchase a ticket. While we cannot cover travel expenses, we do offer a diversity travel program and encourage speakers from diverse backgrounds to apply for funding.

Submission Process¤

To submit your proposal, use the Submit a proposal button below. The conference committee will review all proposals and provide feedback if needed. We especially encourage first-time speakers and will work with you to improve your submission if necessary.

Your Submission¤

Attendees typically pay close attention to the abstracts when deciding which talks to attend. Therefore, we recommend writing a clear and concise abstract that reflects the value of your talk. Your abstract will be published in the conference program as-is, though you may update it later.

Please ensure that your content is original and has not been presented at other conferences. We aim to offer our attendees fresh and engaging ideas. Include key details such as:

  • The problem your talk addresses.
  • Why the problem is relevant to the audience.
  • Your proposed solution.
  • The main takeaways from your talk (for tutorials, clearly state what attendees will learn).

Important Dates¤

  • CfP opens: 01.01.2025
  • Proposal Deadline: 01.02.2025
  • Acceptance Notification: 01.03.2025
  • Conference Dates: 23.04.2025 - 25.04.2025

Childcare¤

We are pleased to offer all-day childcare at the venue. During conference hours, a dedicated area with childcare professionals will be available. More information can be found on our website.

Diversity & First-Time Speakers¤

We strongly encourage first-time speakers and submissions from underrepresented groups in the community. We are committed to supporting diversity and inclusion at our event and aim to offer mentorship opportunities for first-time speakers. Please stay tuned for updates.

Diversity Travel Sponsorship¤

As a non-profit, volunteer-run conference, we have limited travel funding available through our diversity program. If you are interested in applying for travel support, visit our Diversity Program page. For companies interested in supporting diversity initiatives, there are several sponsorship opportunities available. Please reach out to us for more details.

Open Source¤

Our event is committed to the open-source community. We encourage presenters to share the code and tools discussed in their talks. Ideally, the audience should have access to the necessary resources to reproduce your results. We also encourage talks that focus on practical applications of tools and discourage product-focused sales pitches.

We ask all participants to follow our Code of Conduct, ensuring a welcoming and inclusive environment for everyone.

We look forward to receiving your proposal and hope to see you at the conference!