Event Timeline¤
Pre-Conference Phase¤
15.05.2025, 1-2 hours a week - Call for Proposals Opens
Program Committee work begins
28.04.2025 - Call for Proposals Closes
Peak workload for Program Committee
10.06.2025 - Review Deadline
Intense period for reviewers
10.06.2025 - Speaker Notifications
Communication Committee in full swing
03.03.2025 - Financial Aid Applications Open
Diversity Committee starts processing applications
1 month before the ticket sales - Swag Design Begins
:tshirt: Swag Committee kicks into gear
{{ no such element: dict object['start'] }} - On-Site Planning Begins
On-Site Operations Committee starts preparations
Conference Phase¤
August 2025 TBA - Day Before Conference
All hands on deck for final preparations
August 2025 TBA - Conference Start
Peak activity for all committees
five days later - Conference End
Clean-up and wrap-up begin
Post-Conference Phase¤
Until all videos have been released - Video Processing Complete
Video Committee wraps up
End of the conference - Program Follow-ups Complete
Program Committee concludes activities
Until all reports have been resolved - Code of Conduct Reports Resolved
Code of Conduct Committee finalizes any pending issues
Committee Peak Times¤
| Committee | Peak Time |
|---|---|
| Program |  May 4-5 hours per week for 3 weeks. |
| Diversity | May 2025 |
| Communication | March/April and August 2025 |
| On-Site Operations | {{ no such element: dict object['peak'] }} |
| Video | During the conference |
| Swag | 4 weeks before the conference, collecting final numbers for order |
| Infrastructure | peak-dates-here |
| Code of Conduct | During the conference |