Program Committee

Mission

The Program Committee is responsible for shaping the conference content through careful curation of sessions, tutorials, and keynotes.
Its mission is to ensure a high-quality, diverse, and engaging program that reflects current trends and best practices in the community.
The committee manages the full review process, from call for proposals to final session selection, ensuring fairness, balance, and excellence.

Committee Structure

Chair(s)

The chair(s) are responsible for leading the Program Committee. They manage the committee’s timeline, recruit volunteers, and organize virtual meetings. The chair(s) serve as the main point of contact for the Steering Committee and other committees.

In addition, the chair(s) are responsible for defining and guiding the overall program strategy — ensuring that the conference content is state-of-the-art, diverse in topics, and well-balanced across experience levels.

Members

A team of committee members from diverse backgrounds, working together to ensure seamless operations during the conference.

Requirements

• Experience in programming, AI, data science, software engineering, operations, security, community, ethics or related fields

• Newcomers are welcome

• We’re looking for Program Committee members who are:

• Hands-on – an engineer at heart; you write code, do development, and enjoy building tools or automating workflows.

• Organized & proactive – skilled at managing processes, coordinating reviewers, and keeping timelines on track.
• Communicative – comfortable writing and speaking with keynote speakers, sponsors, and the community.

Responsibilities

• Update Submission Guidelines
  Revise and update the submission guidelines to reflect the requirements for the forthcoming event.

• Organize Call for Proposals
  Plan and launch the Call for Proposals, setting the timeline and considering possible extensions.

• Speaker Communication
  Act as the main point of contact for speakers, answering any questions they may have.

• Invite Speaker Proposals
  Reach out and encourage potential speakers to submit their proposals.

• Collaborate on Diversity
  Work with the Diversity Committee to ensure the program includes a wide range of voices and perspectives.

• Collaborate with Video Committee
  Work with the Video Committee about the recording and requirements for the conference.

• Collaborate with Office / Sponsoring
  Work with the Office to coordinate and ensure the quality and scheduling of sponsored talks.

• Collaborate with Communication Committee
  Work with the Communication Committee to coordinate announcements for the CfP, schedule and using the conference content for marketing.

• Manage the Review Process
  Organize the proposal review process, ensuring fairness and clarity.

• Review and Rate Submissions
  Participate in the evaluation of submissions and provide feedback.

• Recruit Reviewers
  Identify and invite additional reviewers to assist with the submission process.

• Invite Keynote Speakers
  Extend invitations to keynote speakers, ensuring a balanced and engaging lineup.

• Create the Conference Schedule
  Develop and finalize the conference schedule, ensuring a smooth flow of events.

Responsibilities for Chair(s)

• Organize and chair virtual meetings with the committee members
• Communicate with the Steering Committee and other committees
• Manage the timeline and requirements

Workload

The Program Committee is one of the first committees to start working on the conference.

• Preparation / Call for Proposals: only a few hours per week
• Review Process: up to 10 hours per week
• After the schedule is published, the workload decreases only a few hours per week to deal with speaker questions and changes

Timeline

average:2-3 hours per week

start:Six months before conference, 1-2 hours a week

peak During review, selection and scheduling. Four months before the conference 4-5 hours per week for 4 weeks.

finish End of the conference

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Apply here

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