Swag Committee¤
Mission¤
The mission of the Swag Committee is to provide high-quality, T-shirts on pre-order that enhance the conference experience. Our goal is to offer attendees memorable, eco-friendly swag that reflects the spirit of the event, while minimizing waste and ensuring efficient distribution during the conference.
There are T-shirts for attendees, organizers, and volunteers in different colors. Organizers might have additional swag like hoodies, or other items.
Committee Structure¤
Members¤
One or two committee members to organize and coordinate.
Requirements¤
- Project management skills
- Newcomers are welcome
Responsibilities¤
-
Design and Concept Development:
Collaborate with designers to create unique T-shirt designs that capture the essence of the conference. Decide on the colors used for attendees, organizers, and volunteers. -
Coordinate Production:
Work with suppliers to manage the on-demand production of T-shirts, ensuring that orders are processed efficiently and delivered in a timely manner. Make sure to check the sizes upfront by ordering in samples. -
Collect Quantities:
Collect the quantities of T-shirts pre-ordered by attendees and amke sure to collect to numbers for organizers and volunteers swag. -
Coordinate Distribution:
Oversee the distribution process for attendees at the confernce, coordinate with the On-Site Committee. -
Sustainability Focus:
Ensure that T-shirts are produced sustainably, using eco-friendly materials and minimizing waste by focusing on on-demand production. -
Communicate with Attendees:
Provide clear information to attendees about how to pre-order their T-shirts, including deadlines, sizes, and any customization options available. -
Budget Management:
Work with the finance team to stay within the allocated budget for T-shirt production and distribution.
Workload¤
The Swag Committee start to work one month before the ticket sales open. Size-tables are required to collect the pre-orders from ticket purchases.
- Preparations: a few hours per week
- Conference: some coordination to organize distribution to attendees, organizers, and volunteers
Timeline¤
average:1 hour per week
start:1 month before the ticket sales
peak 4 weeks before the conference, collecting final numbers for order
finish Conference day