Help

Warning

This document is a work in progress. Please check back later for updates.

Organizer Help & Resources

Welcome to the Organizer Help & Resources page for PyCon DE & PyData 2025. This guide is designed to assist committee members and volunteers in effectively planning and executing the conference.

Quick Start Guide

1. Review the Mission Statement
2. Familiarize yourself with the Code of Conduct
3. Join the organizer communication channels (e.g., Slack, Discord)
4. Check the timeline and important dates

Committee Resources

For All Committees

• Operational Models
• Steering Committee Guidelines

Specific Committee Guidelines

• Program Committee
• Diversity Committee
• Communication Committee
• Infrastructure Committee
• On-Site Operations Committee
• Experience Committee
• Video Committee
• Swag Committee

Key Processes and Guidelines

• Call for Proposals Process
• Submission Review Guidelines
• Community Voting Process
• Grant Application Management
• Volunteer Recruitment and Management
• Video Recording and Streaming Guidelines

Tools and Infrastructure

• Infrastructure Setup Guide
• User Account Management

Financial and Legal Resources

• Budget Management
• Legal and Tax Considerations
• Sponsorship Management

Timeline and Important Dates

• Call for Proposals Opens: 01.01.2025
• Call for Proposals Closes: 01.02.2025
• Speaker Notifications: 01.03.2025
• Financial Aid Application Opens: 11.11.2024
• Financial Aid Application Closes: 01.01.2025
• Financial Aid Notifications: 01.02.2025
• Conference Dates: 23.04.2025 - 25.04.2025

Troubleshooting and Support

If you encounter issues or need assistance:

1. Check the relevant committee guidelines
2. Consult with your committee chair
3. For technical issues, contact the Infrastructure Committee
4. For urgent matters, reach out to the Steering Committee

Feedback and Continuous Improvement

We're committed to improving our processes. If you have suggestions or feedback:

1. Discuss within your committee
2. Propose improvements to the Steering Committee
3. Document lessons learned for future organizers

Contact Information

• Steering Committee: steering@conference.com
• Infrastructure Support: infrastructure@conference.com
• Code of Conduct Committee: coc@conference.com

Remember, effective communication is key to a successful event. Don't hesitate to reach out if you need help or clarification on any aspect of the conference organization.