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Release Conference Videos on YouTube¤

Manage and release conference videos on YouTube using the talk and speaker infos in Pretalx

Main Features¤

  • Manage the release of videos on YouTube:
    • Video descriptions
    • Publishing date
    • Monitoring of the release status and triggering of Social Media posts
    • Management of videos in multiple channels
  • Create descriptions based on the data in Pretalx with NLP
  • Create and post Social Media posts
  • Email notifications to speakers

High level process overview¤

  1. Involve your video recording team from the very start
  2. Upload videos to YouTube
  3. Collect data from Pretalx, store local JSON files records
  4. Add descriptions to records via Natural Language Processing (NLP).`
  5. Process records to video metadata incl. publishing date, store in directory video_records
  6. Update videos via API on YouTube with video metadata: move to video_records_updated
  7. Confirm recently published videos: move to video_published and create Social Media posts and Email notifications
  8. Send out Social Media posts and Emails

⚠️ Note: You need to follow a few conventions to make everything work seamlessly. Best familiarize yourself with the process upfront.

Simplified graph of the process¤

graph LR;

    P[1 Pretalx];
    R[2 Records];
    N[3 descriptions];
    V[4 Video metadata];
    F((Process));
    G((Process));
    H((Process));
    VS[5 YouTube];
    S[6 Post/Email];
    X((End));
    P --> R;
    R --> N --add --> R;
    F --process--> R;
    F --create---> V;
    G --check ready--> V;
    G --update--> VS;
    H --check done--> VS;
    H --send--> S;
    S --> X;

Conventions¤

For file naming, always use the Pretix-ID is used.

For each status a separate directory is used. Move the files to the next status directory after successful processing.

Preparations¤

Involve your video recording team from the very start. It's a best practice to have a production plan.

The current implementation provides an interface to Google Sheets to get data from a production plan shared on Google Drive. The production plan must include information for linking the video recording files to the Pretalx Id.

Upload videos to YouTube, for instructions details see here.

Configration¤

There is a general configuration file config.yaml that provides the general structure.

Individual configurations are stored in the local file config_local.yaml which must never be shared:

  • Storage locations
  • Pretalx
    • Event information
    • Custom assignments of Pretalx ID to a release channel (e.g., PyCon DE / PyData)
  • YouTube
    • credentials
    • channels
  • OpenAI: credentials
  • Other:
    • Vimeo API access (optional)
    • Google Spreadsheets (optional). Often used for managing custom information like opt-outs.

Note

Pretalx access is provided via pythanis which stores the credentials in a separate local file

Credentials for Pythanis¤

Pretalx is used to interact with:

  1. Pretalx
  2. Google Spreadsheets
  3. Helpdesk (to send Emails)

See here how to add credentials.

Limitations¤

Currently, a local storage is required for storage of metadata and managing the release status.
A future version should support a shared space or document database.

Sending Emails is currently only supported via the Helpdesk API.
Other ways to send emails should be supported in the future.

Realization¤

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